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Purpose of the position:

The Office Administrator is responsible for maintaining a structured internal database for Hangana Abalone's operations, ensuring efficient filing, submission, and retrieval of all documentation related to Procurement, HR, ER, Risk, SHE, compliance, and employee communication.

Qualifications & Experience:

• Matric certificate (Grade 12)
• Minimum of 2-3 years of administrative experience in a similar role.
• Previous experience of book keeping and a good understanding of accounting needs
• Valid Driver License
• Strong IT skills and proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Internet, data entry)
• Knowledge of SAP is preferred
• Valid Drivers license

Key Accountabilities:

• Maintain organized document control (SharePoint, SOPs, employee files, procurement records)
• Coordinate meetings, draft minutes, manage internal communications and follow-ups
• Support procurement process: source quotes, process orders on SAP, track deliveries, and maintain supplier records
• Manage petty cash, prepaid accounts, and provide basic finance and contract support
• Support payroll processing and HR administration (leave tracking, sick notes, IR, wellness, onboarding, and exits)
• Ensure timely ordering and stock control of office supplies, tools, PPE, and consumables
• Act as first point of contact for suppliers, visitors, and contractors; ensure HSE protocols are communicated and followed
• Provide PA and secretarial support to the GM and MD
• Coordinate travel and accommodation bookings for employees
• Oversee mail, courier, and document distribution
• Liaise with Legal and ensure all SLAs (service level agreements) are up to date and maintained
• Serve as the designated health and safety representative and help maintain a clean, safe office environment

Closing Date: 09 May 2025

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4789