Grade: B3 

Department: Olunkono Administration 

Line Manager: Paulus Tangeni Ekaku 

PURPOSE

To ensure accurate capturing of supplier invoices and processing of purchase orders on the ARCH system, supporting effective stock control, financial accuracy, and smooth store operations.

QUALIFICATIONS & EXPERIENCE

• Grade 11 (New Curriculum) or Grade 12 (Old Curriculum)
• Minimum 3 years’ experience in a retail receiving or admin environment

ADVANTAGEOUS

• Experience working with ARCH system
• Exposure to invoice capturing, GRVs, and stock reconciliation

KEY RESPONSIBILITIES

Invoice Capturing & Reconciliation

• Capture supplier invoices accurately into the ARCH system
• Match Goods Received Vouchers (GRVs) to invoices
• Ensure alignment between physical stock and system records
•  

Variance Investigation

• Identify and resolve price and quantity discrepancies
• Liaise with receiving teams to correct errors
• Prevent incorrect supplier payments and stock inaccuracies

Processing & Administration

• Generate and process credit notes for returns or discrepancies
• Prepare and complete daily transaction batches
• Maintain accurate records and documentation

 Reporting & Controls

• Perform daily reconciliation and end-of-day processing
• Ensure completeness and accuracy before submission to Head Office
• Maintain high levels of administrative control and compliance

Location: Olunkono

Permanent

Closing Date: 30 September 2026

OL - Authentic, Caring & Passionate.

Applicants meeting our requirements are invited to apply. OL Group of Companies is an Equal Opportunity Employer.