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Grade: B3 

Department: Oshona Receiving 

Line Manager: Nikodemus Niivundo 

PURPOSE

To ensure accurate capturing of supplier invoices and processing of purchase orders on the ARCH system, supporting effective stock control, financial accuracy, and smooth store operations.

QUALIFICATIONS & EXPERIENCE

• Grade 11 (New Curriculum) or Grade 12 (Old Curriculum)
• Minimum 3 years’ experience in a retail receiving or admin environment

ADVANTAGEOUS

• Experience working with ARCH system
• Exposure to invoice capturing, GRVs, and stock reconciliation

KEY RESPONSIBILITIES

Invoice Capturing & Reconciliation

• Capture supplier invoices accurately into the ARCH system
• Match Goods Received Vouchers (GRVs) to invoices
• Ensure alignment between physical stock and system records
•  

Variance Investigation

• Identify and resolve price and quantity discrepancies
• Liaise with receiving teams to correct errors
• Prevent incorrect supplier payments and stock inaccuracies

Processing & Administration

• Generate and process credit notes for returns or discrepancies
• Prepare and complete daily transaction batches
• Maintain accurate records and documentation

 Reporting & Controls

• Perform daily reconciliation and end-of-day processing
• Ensure completeness and accuracy before submission to Head Office
• Maintain high levels of administrative control and compliance

Location: Oshana

Permanent

Closing Date: 27 July 2026

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.