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PURPOSE OF THE POSITION

To capture all invoices into the ARCH system accurately and process all purchase orders as per the required standards to support store operations.

QUALIFICATIONS & EXPERIENCE

• Grade 11 New Curriculum or Grade 12 Old Curriculum
• A minimum of 3 years’ experience in a Retail Receiving environment.

ADVANTAGEOUS

• ARCH experience will be an advantage.

KEY ACCOUNTABILITIES

·       Carefully check, match, and capture supplier invoices using the Arch system.

·       Ensure high accuracy to prevent downstream errors in financial reporting and vendor payments.

·       Cross-check Goods Received Vouchers (GRVs) against supplier invoices to ensure goods delivered match records.

·       Manually input and verify invoice data to maintain alignment between physical stock and accounting records.

·       Actively identify and investigate price and quantity mismatches between purchase orders and invoices.

·       Engage with relevant receiving controllers to implement corrective actions, preventing incorrect payments and stock inaccuracies.

·       Address invoice-related queries from vendors and internal teams.

·       Generate and process Credit Memos for returned, damaged, or short-delivered goods, ensuring vendor accounts are accurately adjusted.

·       Match and finalize daily vendor transactions to End of Day and prepare batches for submission to the Support Office.

·       This includes ensuring all documentation is complete and reconciled manually before submission.

·       Perform a range of general admin tasks, including filing, document tracking, and updating logs.

·       Execute and verify all day-end reconciliation activities to ensure the integrity of daily data.

SKILLS AND ATTRIBUTES

• Attention to detail
• Planning and organizing skills
• Interpersonal skills
• Administration skills
• Pro-active thinking

Closing Date: 04 June 2025

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4845