Why O&L exists:

CREATING A FUTURE, ENHANCING LIFE.

Why this position exists:

Execute all Suppliers/Creditors payments on time on a monthly basis and accurately record and report expenditures. Perform reconciliations on a monthly basis of Creditors’ accounts and maintain records of accounts payable.

KEY FOCUS AREAS:

Provide professional customer service

• Provide professional and excellent customer services (Internal and External).
• Provide effective and efficient communication to customers.

Process invoices according to vendor numbers and purchase orders

• Receive orders and match them with invoices.
• Follow up on variances.
• File all invoices and EFT payments.
• Review invoices to ensure they are correctly coded, properly authorized.
• Confirm that vendor numbers, allocations and/or cost centres, dates and amounts are attached to invoices.
• Process invoices on time into the computer for the cheque run.
• Upload information on to the system and do invoice verification.
• Code invoices with appropriate GL account numbers.
• Check that all the invoices are signed off or goods received in SAP by the relevant party.

Prepare creditor/3rd party payments

• Do correct payment to creditors timeously. (Settle discounts where applicable, depending on cash flow, complete deposit slips where necessary, issue cheques, ensure cheques are correctly signed off). 
• Communicate appropriately with suppliers on payments.
• Attend to problems e.g. Reversal of double payments, outstanding invoices, credit notes and payments not processed on accounts, VAT paid etc.
• Prepare payments of all third parties.
• Check vendor payments processed to make sure that there are no over or re-payments.

Reconcile monthly creditors

• Verify that suppliers’ statement amounts are balanced to the cheque amount and request statements from suppliers, if outstanding.
• Responsible for intergroup confirmation letters. 
• Reconcile and find all discrepancies on creditors.
• Complete a monthly creditor’s recon for every supplier and follow up on outstanding items.

Ad hoc duties

• Attend to any reasonable request made by the Line Manager.
• Live the O&L Values and Persona.
• Adhere to company and legislative Health, Safety and Environmental standards.
• Adhere to policies and procedures.

Guidelines and equipment

• Organisational Values, Policies and Procedures.

Reports to:

• Financial Controller.

Minimum requirements:

• Gr 12 with Accounting as a subject.
• 3 years' experience related to accounts payable.

Advantageous:

• SAP experience.
• Basic Bookkeeping Certificate or Diploma.

PLEASE NOTE:

This position is subject to a pre-employment screening and vetting process, and by applying for this position, Applicants acknowledge that they are aware that the Company reserves the right to carry out screening / pre-employment vetting of all shortlisted Applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) will be required from shortlisted Applicants. Therefore, upon such notification, please make such an application with NAMPOL proactively if you do not have such a document at hand.