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Purpose of Position:

To execute all Suppliers or Creditors payments on time monthly and accurately record and report expenditures. Perform reconciliations monthly of Creditors’ accounts and maintain records of accounts payable.

Qualifications/Key Requirements:

• Grade 12, Accounting as a passed matric subject
• Basic Bookkeeping Certificate or Diploma (NQF 5) 
• 2-3 years or more of related experience, with proven track record

Key Accountabilities:

• Ensure cost estimates and quotes for prospective clients are done accurately.
• Receive orders and match them with invoices.
• Follow up on variances.
• File all invoices and EFT payments.
• Review invoices to ensure they are correctly coded, properly authorized.
• Confirm that vendor numbers, allocations and/or cost centres, dates and amounts are attached to invoices.
• Process invoices on time into the computer for the cheque run.
• Upload information on to the system and do invoice verification.
• Code invoices with appropriate GL account numbers.
• Check that all the invoices are signed off or goods received in SAP by the relevant party.
• Do correct payment to creditors timeously. (Settle discounts where applicable, depending on cash flow, complete deposit slips where necessary, issue cheques, ensure cheques are correctly signed off.)
• Communicate appropriately with suppliers on payments.
• Attend to problems e.g. Reversal of double payments, outstanding invoices, credit notes and payments not processed on accounts, VAT paid etc.
• Prepare payments of all third parties.
• Check vendor payments processed to make sure that there are no over or re-payments.
• Verify that suppliers’ statement amounts are balanced to the cheque amount and request statements from suppliers, if outstanding.
• Responsible for intergroup confirmation letters.
• Reconcile and find all discrepancies on creditors.
• Complete a monthly creditor’s recon for every supplier and follow up on outstanding items.

Closing date : 15 September 2025

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5080