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Purpose of Position:

To support the organization in achieving its strategic objectives by delivering effective human capital solutions across the employee lifecycle. This includes talent acquisition & retention, employee relations, performance management, learning and development, and compliance with labor legislation. The HR role serves as a key partner to management and employees, fostering a positive work environment, driving employee engagement, and ensuring the alignment of HR practices with organizational goals        

Qualifications/Key Requirements:

•  Bachelors degree (NQF 7)
• At least 5-6  relevant experience
• Knowledge of Namibian Labour Law & HR related legislation
• Familiarity with HRIS and proficiency in MS Office applications
• Strong organizational skills and attention to detail

Key Accountabilities:       

• Lead the talent acquisition process by identifying and attracting the best candidates for positions.
• Collaborate with hiring managers to define job requirements, conduct effective interviews, and make informed hiring decisions
• Coordinate and administer the Recruitment, Selection, and Induction procedure in area of responsibility as per Policy & Procedure
• Receive Personnel Requisition and verify against Manpower plan & budget
• Prepare, distribute and place internal & external advertisements within time frames as required by company policy and Employment Services Act of Namibia
• Receive Personnel Requisition and verify against Manpower plan & budget.
• Screen applicants according to requirements & within time frames and obtain shortlist from line management
• Arrange & confirm panel & candidates for interviews
• Prepare all interview documents, including questionnaires & evaluations as per Job Profile and facilitate the interview process
• Conduct reference checks on suitable candidates before offer of employment and file records for future reference
• Maintain and keep records of all recruitment documentation for internal and external reference
• Keep within deadlines regarding recruitment process & procedures in order to increase internal employee satisfaction
• Provide interview outcome feedback to unsuccessful interviewees
• Arrange/ support line manager with logistics for placement of new hire
• Arrange and communicate induction program (including relevant training events) to be followed by new hire
• Introduce newly appointed employee to the team
• Manage work permits according to expiry dates if expatriates are in area of responsibility and organize and apply for work permits as per procedure
• Overseeing and managing the performance appraisal system that drives a high performing culture
• Prepare, collect, and submit accurate and relevant payroll documentation necessary for payroll input (appointments, adjustments, terminations etc.) monthly
•  Administer the Termination Process and conduct Exit interviews (with special reference to drawing conclusions from Exit Interviews), inform relevant stakeholders accordingly and submit documentation to payroll for processing.
• Liaise with line managers to ensure that all new employees have a performance agreement and development plan in plan in place and coordinate the process     
• Prepare, collect, and submit accurate and relevant payroll documentation necessary for payroll input (appointments, adjustments, terminations etc.) monthly.
• Administer the Termination Process and conduct Exit interviews (with special reference to drawing conclusions from Exit Interviews), inform relevant stakeholders accordingly and submit documentation to payroll for processing.
• Liaise with line managers to ensure that all new employees have a performance agreement and development plan in plan in place and coordinate the process     
• Identify training needs through performance assessments, employee feedback, and organizational requirements and communicate needs to L&D Specialist.
• Inform L&D Consultant of  all compulsory and compliance training needs, licenses and expiration dates of new hires.       
• Assist Line Managers to identify critical succession positions and understudies and communicate such to OD & Talent Specialist.
• Assist with workforce planning sheets for business units.
• Assist with executing OD related projects as needed 
• Assist with Employer of Choice projects where applicable.
• Monitor the implementation of Employer of choice actions, for designated business unit, support operational leaders to further embed the required culture to drive performance.
• Conduct effective HR Roadshows on regular basis.
• Provide innovative solutions to problems identified in the HR Road Shows
• Generate HR-related reports and analytics to support decision-making processes
• Keep confidential documents and trade secrets of the Company secure.
• Relief and assist in all areas during periods of absence or crisis.
• Attend to any reasonable request made by Management
• Report, and where possible handle, cases of accident, fire, theft, loss, damage, or contravention of regulations.
• Attend meetings, training courses, workshops or seminars as required
• Adhere to Company policies and procedures and maintain Company standards. Guiding staff on company policies

Closing date: 17 November 2025        

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5264