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PURPOSE OF THE POSITION
Perform document verifications and liaise with the relevant departmental heads for invoice authorization. Perform variance; stock reports and the goods received (GR) process by using SAP to ensure that all orders are process to avoid duplications of order delivery.

QUALIFICATION(S) AND EXPERIENCE REQUIRED
•    Grade 12
•    2-3 years’ experience in procurement, purchasing, supply chain administrative environment.
•    Added advantage: Experience working with ERP systems (Preferably SAP).

KEY RESPONSIBILITIES
•    Ensure all outstanding invoices are printed and distributed to the appropriate end-user for verification and signature.
•    Perform the Goods Receipt function in SAP.
•    Check that all invoices/delivery notes are authorized and signed before booked into SAP.
•    Check all prices and quantities on Invoices/Delivery correspond with the order
•    Communicates with the Procurement Officer and Senior Stock Controller on the more involved procurement and storekeeping issues.
•    Check all necessary filing of documents are done regularly, orderly and correct.
•    Capture all invoices as received/delivered to Finance Department.
•    Record and deliver all goods received invoices to finance for IR.
•    Administer Invoice signature verification/distribution to and from all departments and present to Finance for final payment
•    Generate all non-stock purchase requisitions for Procurement/Finance departments based on quotations received.
•    Obtain and capture all stock count sheets onto SAP system and prepare variance report for authorization.
•    Maintain accurate procurement records and supporting documentation for audit purposes

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5932