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Purpose of Position:

To assist the project manager to control and monitor activities of jobs and projects by executing administrative duties relating to project sites in order to satisfy the needs and requirements of our company and clients.

Qualifications/Key Requirements:

• Qualification in Project Management/Commercial or Administrative.
• Minimum 3 years on the job industry related experience.

Key Accountabilities:

• Oversee administration such as timesheets, purchase requisitions, reports are accurately completed and submitted on time to payroll.
• Monitor and compile reports on labour hours and material costs.
• Monitor and compile reports on work schedules.
• Assist with compiling of quotations.
• Oversee that sub-contractor receives official order prior to commencement of work.
• Produce invoices to clients and follow up.
• Verify and check all sub-contractor invoices.
• Monitor report on labour utilizations and advise FM/PM accordingly.
• Oversee labour, variations and standby time is correctly recorded.
• Oversee timekeeping and attendance.
• Coordinate project review meetings.
• To source and contract in the most cost effective, experienced and efficient sub-contractor for the specific job.
• Monitor progress, update programmes and supervise “catch up” strategies.
• Ensure regular site meetings are held.
• Ensure sub-contractor receives official order prior to commencement of work.
• Check all sub-contractor invoices.
• Keep abreast with performance of sub-contractors.
• Adhere to company/client and legislative Health, Safety and Environmental standards.
• Apply and encourage good housekeeping practices.

Skills:

Personal credibility / Ethics

Pro-active thinking

Learning ability/continuous learning

Stress tolerance/resilience

Adaptability

Problem solving skills

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4621