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PURPOSE OF THE POSITION:

To carry out the administrative duties of Hilltop Deli as per the required standards to support operations including customers and supplier queries.

MINIMUM QUALIFICATION & EXPERIENCE REQUIREMENT:

• Grade 12 Certificate and at least 4 years’ retail experience, of which 2 years should be retail administration experience.
• Must be Computer Literate (MS Office Package)

• Higher Certificate in Business Administration/ Office Administration will be added advantage

KEY JOB OUTPUTS:

• Ensure all invoices / purchase orders are captured on the system.
• Process all GRVs timeously.
• Check that information is reflected accurately and correctly on the relevant delivery.
• Accurately capture deliveries from purchase orders from suppliers and record as per procedures.
• Submit accurate and correct claims to suppliers.
• Responsible for checking that all relevant documentation is correct and captured timeously.
• Accurately capture picking slips and marry correct purchase orders.
• Forward all necessary completed documentation (invoices) to Finance timeously.
• Assist in checking and reconciling Cash Collection Banking (CCB) financial reports on a daily basis.
• Accountable for auditing the safe on a daily basis.
• Maintain the company’s material and stocked product inventory including stock profiles and stock locations.
• Control perpetual inventory stock counting / inventory accuracy checks.
• Assist Management and Supervisors with preparing for stock takes through effective process coordination and utilization of resources.
• Responsible for the effective preparation for the stock take and liaison with warehouse employees during such stocktaking preparations.
• Assist management with the corrections of identified variances after stock taking.
• Facilitate the correct article labels on products.
• Monitor expiry dates of products.
• Maintain housekeeping standards through continuous enforcement with employees.
• Advice and encourage staff to comply with the health and safety regulations at all time.
• Inspect that all electrical appliances are switched off at close of business.
• Check that all areas including office are cleaned and left in a hygienic condition at close of business.
• Maintain resource availability, through effective monitoring and planning.

Store Opening: 

• Inspect all seals in conjunction with the security guard.

• Run an inspection on the floor – Mule train.
• See to it that tills are in good working condition at all times.

Store Closing:

• Perform day end functions after cashiers are done.
• Check security seals when closing the store.
• See to it that all electric equipment is switched off and that there is no one in the Deli.
• See to it that all lights are switched off.
• Activate the alarm code when leaving the store.

Due Date: 04 September 2025

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5066