Creditors Clerk Job

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Purpose of the Position

Mach 10 (Pty) Ltd is looking for a detail-oriented Creditors Clerk to manage and maintain accurate records of creditors, ensuring timely payments and resolving discrepancies. If you have strong organizational skills and financial knowledge, we invite you to apply and join our finance team.

Academic Qualifications and Certifications

• Grade 12 with a focus on mathematics or accounting.
• Diploma or Certificate in Accounting, Finance, or a related field (e.g., National Certificate in Accounting, Certificate in Bookkeeping).
• Additional training in accounting software or financial management is a plus.

Experience Required

• At least three (3) years of experience in the financial environment
• SAP experience is advantageous

Position Summary and Primary Objectives

• Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolving outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.
• Ensures credit policies and procedures are followed according to established guidelines and applicable legislation, making recommendations for improvement.
• Assists with evaluating credit processing and approval processes, contributing to the incorporation of changes to ensure the company's financial stability.
• Reviews credit applications for completeness and ensures applications are processed with supporting documentation within required business turnaround times.
• Opens and maintains customer accounts in the accounting system (customer profile modification).
• Responsible for processing payments for all creditor accounts and ensuring the correct allocation of cash received from payments.
• Coordinates creditor payments via electronic funds transfer and cheques.
• Updates relevant databases with information from collection calls.
• Handles payment and credit-related queries from internal and external clients, escalating complex issues to the Financial Director.
• Communicates progress and resolutions regarding queries to clients in a timely manner.
• Collects overdue accounts and advises clients regarding their payment terms.
• Works closely with the Financial Director to manage overdue accounts and, if necessary, assists with initiating legal proceedings.
• Assists with re-negotiating payment plans as required.
• Implements account reconciliation to creditor statements.
• Meets monthly with internal stakeholders to discuss aging, account offsets/write-offs, and potential bad debt.
• Ensuring the timely utilization of early settlement discounts from suppliers who offer them. 
• Assists in compiling and distributing credit reports relevant to the business.

Knowledge, Skills, and Attributes

• Strong verbal and written communication skills
• Ability to engage with clients professionally and tactfully
• Proactive and detail-oriented with excellent attention to accuracy
• Ability to read, analyze, and interpret financial reports
• Proficient in performing basic mathematical functions (addition, subtraction, multiplication, division)
• Skilled in Excel, Word, and related MS Office applications, as well as internet usage

Closing Date: 14 April 2025, close of business

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4719