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Purpose of the Position

The purpose of the position to make sure that receving and maintance of invoices, claims, PODS are kept in order for smooth processing of payment to suppliers and accurate record keeping.

Minimum Qualifications & Experience

• Grade 12
• Minimum 12 months administrative experience.

Advantageous

• Administration experience in a creditors department.
• Diploma in Business Administration.

Key Responsibilities

• File invoices, supplier statements, claims, and PODs accurately.
• Maintain organised filing systems (numerical, alphabetical, date based).
• Retrieve documents quickly for reconciliations or audits.
• Match invoices with supporting documents (POD, claim).
• Create and maintain folders; archive documents as required.
• Print and extract PODs/claims from ARCH when needed.
• Follow up with stores on outstanding invoices.
• Support auditors by providing required documents.
• Uphold confidentiality and adhere to company standards.

Closing Date: 10 February 2026

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5466