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PURPOSE OF THE POSITION:

The Human Capital Administrator provides essential administrative and operational support to the Human Capital department. This role plays a key part in supporting employees across a range of Human Capital (HC) functions including recruitment, HR systems (SAP SF & Jarrison), payroll administration, benefits coordination, onboarding, employee data management, and project logistics.
 
QUALIFICATIONS & EXPERIENCES:

•    Minimum Grade 12 Plus Higher Certificate
•    Diploma in Human Resource Management
•    Minimum 2 years general HR Administration Experience 
•    Experience with SAP SuccessFactors and Jarrison or similar HR systems preferred.
 
KEY ACOUNTABILITIES:

•    Assist employees with recruitment and leave application processes on SAP SuccessFactors (SAP SF).
•    Support employees in resetting passwords and accessing their personal SAP SF profiles.
•    Guide employees in updating their personal profiles and submitting vacancy applications on SAP SF.
•    Capture employee data on SAP SF and upload supporting documents to DocuCentre on SAP SF, maintaining strict confidentiality.
•    Enroll new employees on the Jarrison System for attendance and clocking purposes.
•    Receive and submit accurate applications for:
- Medical aid
- Retirement fund
- Maternity and sick leave
- Social security registration
- Staff loans and salary advances
- Pension withdrawals
- Nammic loan applications
•    Process MTC cellphone contract tasks including new applications, renewals, terminations, contract transfers, sim card replacements, additional data requests and general queries.
•    Assist the HR department with the accurate completion of all payroll related forms as well filing of employee and payroll-related documents, ensuring data protection and confidentiality.
•    Provide administrative support throughout the recruitment process alongside HC Practitioners.
•    Coordinate and assist with employee induction and onboarding activities.
•    Coordinate and facilitate the application process for work visas and permits for applicable employees and service providers/contractors/consultants, etc.
•    Provide logistical and administrative support for HR/OD/EE and Employer of Choice projects, including planning and road show coordination.
•    Coordinate travel, accommodation, and related logistics for the department (obtaining quotes, submitting PRs, etc.).
•    Perform general office administration duties for the Human Capital team as and when required.
•    Manage all IOD cases according to the IOD Procedure from start to finish. Manage documentation process and ensure line managers comply with procedures for reporting, submitting claims, and updating payroll/leave records.

Closing date: 07 July 2025

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 4911