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Grade: C1 

Department: HL Dispatch 

Line Manager: Armas Imene 

PURPOSE OF THE POSITION:  

To plan, execute and supervise all activities around finished/invoiced orders in the Distribution department and to ensure efficient movement of orders in line with Distribution schedule.

QUALIFICATIONS & EXPERIENCES:

•  Grade 12, with Diploma/Certificate in Operations Management
• 3-5 years’ experience in similar position with 1 year as a Supervisor

• Experience in a Manufacturing environment will be an added advantage

KEY ACOUNTABILITIES:

• Supervise the receiving and issuing process of stock and finished products daily.
• Execute daily forecasts on orders for picking and compare production to forecast out of stocks/ fast moving products.
• Record stock levels and dates with stock rotation (FIFO) daily.
• Challenge clarifications and variations of all stock count sheet, crates & pallets.
• Prepare and provide pickings to Invoicing Clerks daily.
• Manage and verify items to be scrapped as well as BTS’s (Back to stock) returned from customers.
• Prepare Export pickings and Batch Confirmations. (SA & Botswana)
• Invoicing of Export orders.
• Prepare Fresh Orders invoicing.
• Adhere to Company quality regulations.
• Identify faults on finished products and report any quality issues to superior and Quality department.
• Manage and monitor the stock receiving, storing, and issuing process daily to minimize short dated stock.
• Plan and schedule stock counts and manage stock count sheets according to guidelines from Distribution Department.
• Doing spot checks daily on high value products and fast moving products and submit to the Team Leader.
• Apply FIFO principles when handling stock in Holding Cooler.
• Execute Fresh stock movements daily to ensure stock accuracy.
• Transfer Bulk Processed Stock from Holding Cooler to Slicing & Packing for VPAC Production.
• Daily processing of Rework & Vacuum lose stock.
• Perform stock counts, complete stock count sheets and submit to Team Leader.
• Identify products to be condemned (poor quality) and inform Team Leader.
• Investigate stock variances – re-counts, transactions effected.
• Verify system issued stock vs. physically received stock to prevent stock variances
• Perform housekeeping and Health & Safety inspections to ensure compliance to safety procedures and policies that are in place.
• Perform thorough inspection on employees to verify that required PPE is always worn.
• Monitor and inspect the proper/safe storage of all finished products and chemicals and action accordingly.
• Allocate activities/tasks to Picking/invoicing team and supervise progress.
• Schedule and conduct weekly operational meetings with subordinates.
• Discipline Processing staff according to the Employee Relations Policy.
• Perform on the job training for reporting staff and complete the On-the-job training form and submit to Team Leader.

Due Date: 25 June2 026

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5782