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PURPOSE OF THE POSITION:
To perform and carry out all administrative duties within the Procurement department and to provide support to Procurement team. To ensure the required monthly reports are submitted.  

MINIMUM QUALIFICATION & EXPERIENCE REQUIREMENT:

• A Diploma in Administration/ Business Management
• Minimum of 2-3 years administrative experience
• FMCG experience is an added advantage

KEY JOB OUTPUTS:

• Create Purchase Requisitions (PR) accurately and on time
• Forward approved Purchase Orders (PO) to relevant suppliers
• Receive and process Purchase Orders on the system (MIGO)
• Support the Procurement team with invoice control and verification
• Submit invoices to the Finance department promptly
• Assist with the accurate completion and timely submission of overtime and standby sheets
• Maintain an organized and up-to-date filing system for all departmental documents
• Handle all telephonic and general administrative duties within the department
• Provide ad hoc administrative support as required
• Request, receive, and process quotes and pro-forma invoices efficiently
• Compile and submit weekly and monthly reports on expenses and ZOTIF
• Assist in compiling decision papers for management review
  
  Due Date: 23 April 2026

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5623