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Purpose of the Position

The incumbent will perform a wide variety of clerical and receptionist duties and ensure effective communication between internal and external clients. The role involves answering and directing telephone calls, taking messages, and serving as the first point of contact by welcoming clients and guests professionally, thereby upholding the company’s image and reputation.

Qualifications & Experience

• Grade 12 (Matric) Certificate
• Fluency in both English and Afrikaans (spoken and written)
• 1–2 years’ experience in a receptionist or similar administrative role

Advantageous

• Office Administration certificate
• Valid driver’s licence
• Additional language proficiency

Key Accountabilities

• Receive, sort, and distribute mail, messages, and courier deliveries.
• Operate the switchboard efficiently, take and relay messages accurately.
• Maintain a clean and organized reception area.
• Handle office cleanliness queries.
• Provide administrative support to Store Managers, LT, and SLT.
• Assist managers with administrative duties when required.
• Handle and direct queries from stores to the relevant departments.
• Welcome and assist all Support Office visitors.
• Manage and order stationery for the Support Office and stores.
• Coordinate flowers for staff during illness or bereavement.
• Organize birthday messages and cards for staff.
• Communicate general office updates.
• Arrange travel, accommodation, and bookings for managers.
• Coordinate meeting bookings.
• Support Social Club initiatives and events.

Closing Date: 09 July 2026

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5808