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PURPOSE OF POSITION

To successfully coordinate & manage all internal and external events in compliance with O&L Standards, ensuring exceptional customer experiences of O&L products and services.

QUALIFICATIONS & EXPERIENCE

• Three (3) year bachelor’s degree required, in communications, hospitality, marketing, sales or event management.
• Minimum of 3-5 years’ experience in Event and Conference management; in a large corporate company.
• Marketing agency experience would be an added advantage.
• Valid Code B Drivers License
• Must be proficient in Microsoft Office Programs.
• Must have exceptional planning, organizing, time management and negotiation skills.
• Must be mobile and willing to travel extensively.

KEY ACCOUNTABILITIES

• Coordinate and implement the O&L Events & Experiences strategy for all internal and external O&L facilitated events and conferences, aligned to the O&L Brand Strategy and standards.
• Continuously seek internal and external opportunities for hosting events & experiences to drive business profitability and brand awareness.
• Responsible to train all relevant staff or stakeholders on the expected process and standards when executing events and conferencing activities.
• Maintain O&L standards and ensure that policies and procedures are adhered to.
• Ensure adherence to all legislative, health and safety requirements at all events.
• Responsible to assist with the development of an annual events plan/calendar for all O&L Events.
• Research new trends and exciting offerings to continuously improve event experiences.
• Plan and develop programs, agendas, budgets, and services according to customer requirements and budgets.
• Consult with customers to determine objectives and requirements for events such as launches, activations, meetings, conferences, and conventions.
• Responsible for the planning and logistics of company meetings, special events and experiences.
• Responsible for the coordination and execution including project management of O&L facilitated events and experiences to ensure compliance to O&L standards.
• Liaises with relevant stakeholders to ensure that all pre- and post-function activities are communicated and executed in an effective an efficient manner to ensure event success and future improvements.
• Ensure that standards are always maintained in banqueting venues and outlets in relation to service delivery and hygiene requirements.
• Ensure that O&L brand-to-customer/consumer experience is established and maintained by O&L stakeholders throughout the entire event/conference journey.
• Responsible for all administration related to client service, client contracting, enquiring for quotes & invoices, venue bookings, supplier liaison & management, dissemination of promotional materials & stationary, and responses to general inquiries.
• Responsible to control event costs in line with the approved budgets.
• Responsible for stock maintenance, control & purchases. Controls movement of stock and supervises the clerical aspects of the warehouse documentation function.
• Oversee and lead the Events Coordination team by setting clear performance standards to team members and ensure compliance thereof.

CLOSING DATE: THURSDAY, 12 FEBRUARY 2026

 O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

    "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5460